Coordinator, Administrative Program
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 18, 2024
Announcement
Details
Open Date
03/15/2024
Requisition Number
PRN37866B
Job Title
Coordinator, Administrative Program
Working Title
Outreach Education Specialist
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Typically Monday-Friday, between 8am and 6pm; Some evenings and weekends are required; some variation depending on department needs.
VP Area
Academic Affairs
Department
00790 - Marriott Library - Operations
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$45,000 - $48,000
Close Date
Open Until Filled
Yes
Job Summary
The Book Arts Program at the J. Willard Marriott Library, University of Utah seeks a professional to join an active arts education program. This position will provide administrative support for faculty and coordinate with other team members to plan and coordinate programming that meets the needs of students, studio users, and the broader community.
The Book Arts Studio Support & Outreach Education Specialist will contribute to the communication, scheduling, and planning efforts for all Book Arts programming, including academic support and coordination and delivery of K-12 and adult community outreach initiatives. The position will teach book arts in Utah high school classrooms and other venues, inventory and order supplies, respond to requests regarding teaching and outreach sessions, maintain address and registration lists, assist in preparation for teaching activities, and contribute to programmatic reporting and assessment. This role requires significant attention to detail and substantial independent focus. The individual in this position will travel to Utah schools and other venues in addition to working on campus, and must have a valid Utah driver's license. The Marriott Library van can be reserved or travel in a personal vehicle will be reimbursed.
This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.
Aligned with the University's commitment to “ Celebrating U Completely,” we seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to inclusive access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. We are interested in identifying and interviewing candidates with experience and expertise that will contribute to advancing our mission to provide everyone with access to information resources and educational opportunities.
Responsibilities
The Book Arts Studio Support & Outreach Specialist will:
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
All applications received by March 25, 2024 will receive full consideration.
This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Utah within 5-7 days of notice.
When prompted to do so, please upload three (3) professional references.
A cover letter is not required, but you may attach one as an optional document.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
03/15/2024
Requisition Number
PRN37866B
Job Title
Coordinator, Administrative Program
Working Title
Outreach Education Specialist
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Typically Monday-Friday, between 8am and 6pm; Some evenings and weekends are required; some variation depending on department needs.
VP Area
Academic Affairs
Department
00790 - Marriott Library - Operations
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$45,000 - $48,000
Close Date
Open Until Filled
Yes
Job Summary
The Book Arts Program at the J. Willard Marriott Library, University of Utah seeks a professional to join an active arts education program. This position will provide administrative support for faculty and coordinate with other team members to plan and coordinate programming that meets the needs of students, studio users, and the broader community.
The Book Arts Studio Support & Outreach Education Specialist will contribute to the communication, scheduling, and planning efforts for all Book Arts programming, including academic support and coordination and delivery of K-12 and adult community outreach initiatives. The position will teach book arts in Utah high school classrooms and other venues, inventory and order supplies, respond to requests regarding teaching and outreach sessions, maintain address and registration lists, assist in preparation for teaching activities, and contribute to programmatic reporting and assessment. This role requires significant attention to detail and substantial independent focus. The individual in this position will travel to Utah schools and other venues in addition to working on campus, and must have a valid Utah driver's license. The Marriott Library van can be reserved or travel in a personal vehicle will be reimbursed.
This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.
Aligned with the University's commitment to “ Celebrating U Completely,” we seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to inclusive access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. We are interested in identifying and interviewing candidates with experience and expertise that will contribute to advancing our mission to provide everyone with access to information resources and educational opportunities.
Responsibilities
The Book Arts Studio Support & Outreach Specialist will:
- Act as primary instructor for grades 9-12 outreach programming (approximately 40% of effort)
- Provide support to the full-time team members across the full breadth of the Book Arts Program, including academic and adult community programming as well as responding to other programmatic needs such as scheduling meetings as needed, coordinating sessions in response to external requests, replying to general queries, ordering supplies, providing logistical and shipping support for instructional programming, preparing teaching materials, acting as studio monitor during open studio, and potentially supervising part-time employees and/or interns (approx. 35% of effort)
- Contribute to K-12 curriculum development and maintenance (approx. 10% of effort)
- Act as teaching assistant and/or co-instructor for academic sessions provided to university students and other campus based groups (approx. 10% of effort)
- Support assessment of academic and outreach programming (approx. 5% of effort)
- Complete other duties as assigned, within the scope of the position
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Strong preference for bachelor's degree in art or education or comparable
- Two or more years of teaching experience
- Strong handskills/exacting craft
- Letterpress printing and bookmaking experience
- Knowledge of and experience with any of the following: arts, book arts, book history, and/or related crafts and trades
- Preference for graphic design/experience with Adobe Creative Cloud and familiarity with Excel
Type
Benefited Staff
Special Instructions Summary
All applications received by March 25, 2024 will receive full consideration.
This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Utah within 5-7 days of notice.
When prompted to do so, please upload three (3) professional references.
A cover letter is not required, but you may attach one as an optional document.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
- * In lieu of a formal cover letter, please answer the following question: What are the major strengths you would bring to this role and to our organization? Please describe your skills, knowledge, and perspective from prior experiences that would prepare you for working in the library.
(Open Ended Question) - * Are you legally authorized to work in the United States?
- Yes
- No
- * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No
Required Documents
- Resume
- List of References
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
